Summary

From the three to four topics I learned, I know the different types of system that useful to HR department to manage their information.

These all system makes the organizations more effective and efficient. A good and well plan system needs to take time to have dry run. It is to make sure that the system have no problem and are easily use by all types of users. Furthermore, the system help many organizations grows faster especially for the international company that have many workers. These systems can make the data more easily to manage and always up to date.

In my opinion, I think that this subject really essential because it is not longer a new issues in Malaysia. Many company use information system to run their daily business. I think that if this subject have more detail on teaching how to do a simple system is more interesting. In Universiti Putra Malaysia, the student has learned about how to do programming. Although this knowledge is not necessary to us but it may help us to know deeper on how to do a system.

Performance management system and payroll system

Today I learn about the performance management and the payroll system. For the performance management system, it is the process of involve employee in accomplishing organization’s mission and goal. It is include planning work and set goals, monitoring performance, developing capacity, reviewing performance and rewarding good work. It is different with performance appraisal. Performance appraisal is just evaluate using tools.

Waal. A.A and Counet,H. (2009) stated that there is an increase of the need for an efficient and effective performance management systems over the last decade. This is because it has been shown that the use of PMS improves the performance and overall quality of an organization. As a student, I really interested with this topic, last semester, I took this subject before and I notice that it is a very important thing that need to carry on by a company. Furthermore, it need to take care of many issue, such as privacy issue.

After quickly finish to teach the performance management system, lecturer start to teach about the payroll system. I think most of the company have own payroll system. I heard one of my friend told me that her company’s payroll is control by finance department, not HR department. This situation also mention by lecturer at today’s class.

I think it is a very essential system to all organization. For example, if a company has 3000 workers, without an effective system, I think that the executive will not calculate their salary in limited time. This will lead to many problems and must have many workers to calculate it, thus, when have an effective system will reduce cost and time.

Waal. A.A and Counet,H. (2009) "Lessons learned from performance management systems implementations", International Journal of Productivity and Performance Management, Vol. 58 Iss: 4, pp.367 – 390

Induction program

According to Lashley and Best (2002), the replacement of worker is major activity in many organizations. Lashley and Rowson (2000) claims that many organizations spend large amount of time and money to recruit new workers and keep losing staff. Bringing new staff into the firm is a stressful and uncertain process.

Recently I learn from HRIS class that there have system that induction program by system either online or computer based. This really let me surprised because in my mind that all induction program must be face-to-face training.

When I first day join the company during internship period, my company held induction program to all of the new employee include me. At the moment, there are 6 internship student attend the induction program, the program include introduce the management team, the company policy, requirement, and company background. The training is conduct in their training room. We also have a factory tour to let us know where is the place for each department, the location of factory’s canteen and assembly point when happen emergency.

Using the system, the company can save their workforce to conduct induction training. For long term, the trainer can save many time and avoid burnout. However, it may become the new worker not familiar the working environment although they know their rules and regulation. Thus, I think it is important to combine 2 types of training. That is computer based and classroom training.

From my little experience from internship, my company suffers from conduct induction program because of the new worker join in different day in a week. For example, 1 worker join at Monday, and other worker join at Wednesday. HR executive need to do the same training in different days. If they can use the system, I think their workload will be decrease.

Lashley. C., & Best. W.(2002), “Employee Induction in Licensed Retail Organisations”. International Journal of Contemporary Hospitality Management, 14/1, 6-13.

Lashley,C. & Rowson, B (2000) “Wasted millions: staff turnover in licensed retailing”, Proceedings of 9th Annual CHME Research Conference, University of Huddersfield.